Trauma Center Medical Institutes decided to automate its Institute Management System to simplify its tasks. Hence, they took the initiative to upgrade their management system by converting it to an Integrated Education Management System (i-EMS). Pipilika Soft created an ideal solution for us, which will be helpful for them to manage the system trouble-free. This solution successfully developed several modules to meet multiple user needs.
For Student there have a student online portal with lots of features, for example:
Student can view their Tuition & Fees, Payments, Dues etc.
They can pay their tuition fees online, using bkash, Nagad, Rocket, UPay, Visa/Master Card etc.
They can download class materials, can download admit card, can check result from their online portal.

Login to CMI Student Login Portal 

Trauma Center Medical Institutes has taken a significant step toward modernizing its academic and administrative operations by implementing the Integrated Education Management System (i-EMS) across all its institutes. To bring this vision to life, Trauma Center partnered with Pipilika Soft, one of Bangladesh’s leading smart software solution providers in the education sector, with over 16 years of proven experience.

Today, all 14 institutes of the Trauma Center Medical Institutes, located across Bangladesh, are effectively using Pipilika Soft’s i-EMS solution. This comprehensive system was custom-developed to align with the academic structure, operational workflows, and institutional policies of each individual institute under the Trauma Center umbrella.

Pipilika Soft is the only company in Bangladesh who developed and deployed a tailored Nursing Management System that includes multiple modules to address various aspects of institutional operations ranging from student admission (Online/Offline), Student Online Portal, Teacher and Administrative Portal, Academic Management, Internal Exam & Result Processing, Student Payment including Cash on campus and Online, HR, Attendance, to Leave Management and many more. The system was designed to ensure consistency across all campuses while respecting the unique needs of each institute.

The biggest beneficiaries of this transformation are the students, who now enjoy seamless access to academic and administrative services through a dedicated Student Portal. Tasks that once required physical presence such as checking dues, submitting applications, viewing exam results, and paying fees can now be done online anytime, from anywhere. This has significantly reduced manual paperwork, eliminated long queues, and saved both time and effort for students and administrative staff alike.

Through the implementation of Pipilika Soft’s i-EMS, Trauma Center Medical Institutes has set a new standard in digital education management, ensuring greater efficiency, transparency, and student satisfaction across all its institutions.

Student Online Portal:

A summary of the key facilities available through the student portal is outlined below:

1. Dues & Payment Details:
   Students can view complete details of their previous and current dues, session-wise breakdowns, the amounts paid, payment dates, and slip IDs all from their portal.
2. Online Payment:
   Students can pay their dues through various integrated Mobile Financial Services (MFS) such as bKash, SSLCommerz. This allows students to pay from anywhere  across Bangladesh using their student portal. 
3. Online Admit Card Download:
   Students can download their admit cards directly from the portal to sit for exams. If there are any outstanding dues, they can pay immediately online and proceed with the download. For an unique code security policy is implemented on the admit card, making verification easy. If a student can state the system-generated course code in the exam hall, they will be considered eligible.
4. Viewing Internal Exam Results:
   Once the institute publishes results and if the student has cleared all dues, they can view their results directly from home through the portal.
5. Learning Management System (LMS):
   According to the student registered course, the LMS features are automatically enabled course-wise. LMS functionalities include:
   • Student Attendance: Teachers mark daily attendance, and students can view their class-wise attendance records and percentage.
   • Course Materials: If instructors upload any materials by class, students can view or download them for study.
   • Notices: Students receive class-wise or course-specific notices posted by instructors directly through their portal.
   • Online Classes: If a teacher creates a class link, students can join and attend the class virtually through the portal.
     

8. Digital Library:
   Pipilika Soft has developed a fully integrated digital library system for every institution of TRAUMA, seamlessly connected to both the student and accounting portals. Through the Student Portal, students can browse the available library books, download PDFs for reading, view the list of books they have borrowed along with the corresponding dates, track the books they have returned, and check if they have any pending fines all from a single dashboard.

Teacher/Instructor Online Portal:

A summary of the key facilities available through the teacher/instructor portal is outlined below:

Facilities of Teacher/Instructor Online Portal:

1. Learning Management System (LMS):
   For every assigned course, LMS features are automatically enabled. Key LMS functionalities include:
   • Student Attendance Management:
     Teachers can take real-time attendance using their mobile devices, download attendance sheets, perform bulk entries, and generate attendance percentage reports for download.
   • Course Materials Upload:
     Teachers can upload course materials for each class, which students can access and download.
   • Notice Posting:
     Teachers can post class-specific notices directly through the portal.
   • Online Classes:
     Even during institute closures, teachers can conduct classes online through links generated in the portal.
2. Marks Entry:
   Teachers can enter marks based on the course’s predefined mark distribution. Also can upload the marks excel, can lock the mark panel and view the mark sheets accordingly.

Before ERP system implementation, communication between teachers and students largely depended on various social media platforms. Now, with the LMS developed by Pipilika Soft, all academic activities can be managed from a single platform. This has significantly improved teacher-student interaction and enabled smooth academic counseling. The LMS has successfully created a strong bridge between educators and learners.

Course Advising Management:

1. Course Offering:
Teachers/instructors can offer courses based on the syllabus for a specific session or level/term. This prevents students from registering for irrelevant courses outside their syllabus.

2. Teacher Assignment:
Administrators can assign specific teachers/instructors to courses as per departmental needs.

3. Routine Setup:
Class schedules can be set by the department, including day, time, room number, and assigned teacher. Both students and teachers can view their class timetables from their portals.

4. Bulk Student Registration:
In addition to individual online student registration, admins can register multiple students in bulk. They can also access a specific student’s profile and complete registration manually if needed.

5. Student List Viewing:
Authorized users can access department-wise student lists.

6. Syllabus Viewing:
Can view students’ complete syllabus through the portal. Additionally, they can access detailed reports showing which courses students have completed and which courses remain incomplete.

7. Result Viewing:
Teachers/Instructors can view academic results of all students under their supervision.

Additionally, teachers and official staff members can submit leave applications through their respective portals. They can also view their payslips once published and monitor their regular attendance records directly from the portal.

Exam & Result Processing System:

Pipilika Soft has integrated exam-related policies into its ERP system, strictly adhering to the institution’s regulations. This integration has enabled the resolution of numerous complex issues faced by the Exam Department. A summary of the benefits provided to the Exam Department through this system is as follows:

1. Mark Entry Submission Monitoring:
   The Exam Department can oversee how many teachers have submitted marks for how many exams, ensuring timely mark entry and submission by all teachers.
2. Grade Sheet and Transcript Management:
   The system incorporates the results tabulation policies and automatically generates accurate tabulation sheets. This automation has significantly reduced manual workload and errors, providing much-needed relief to the Exam Department.

All of these functions are seamlessly handled within the ERP system developed by Pipilika Soft.

Student Payment Admin Module:

According to the institution’s policies, Pipilika Soft has developed a comprehensive and user-friendly Student Payment & Admin Module that includes all essential features. In addition to enabling online payments for students, the system also supports on-campus payment collection if the institution prefers.

Moreover, the system can dynamically generate over 40 types of payment-related reports, such as:

• Student Due Report
• Student Collection Report
• Student Billing
• Waiver & Scholarship Report
• Fine Report

These automated reports significantly save both time and effort for the accounts officers, streamlining the entire payment management process.

Not only that, With Pipilika Soft’s ERP solution, institution administrations can efficiently manage program-wise and version-based fee structures. During student admission, the appropriate fee structure is automatically mapped to each student profile based on their enrolled program.

The system also supports versioned fee structures, allowing the institution to define specific fee schemes for a particular range of sessions and seamlessly transition to a new structure from a designated session onward. This ensures flexibility in managing evolving financial policies without manual complications.

Additionally, the Accounts Admin can effortlessly upload bulk collections and bills using Excel files, significantly reducing manual data entry and enhancing operational efficiency.

Pipilika Soft’s ERP empowers universities with the tools they need for precise, flexible, and automated financial management.

HR: CLoud Attendance, Employees Leave Management and Payroll Management:

Pipilika Soft has not only digitized the academic activities of the institute but has also successfully implemented automation across various administrative departments. From cloud-based attendance tracking to employee leave applications and monthly salary processing, everything is now efficiently managed through Pipilika Soft’s comprehensive nursing management system.

HR: Cloud Attendance Management System:
The ERP system by Pipilika Soft is fully integrated with attendance machines. Previously, teachers and staff could not view their own entry or exit logs, and often forgot to punch in or out, resulting in automatic salary deductions. Now, with the ERP solution, employees can view their real-time attendance logs, including entry and exit times. Moreover, supervisors can also monitor the attendance status of employees under their supervision, ensuring better accountability.

HR: Leave Application Management System:
The system is equipped with an academic calendar, predefined holidays, and allocated leave quotas for each employee. An employee cannot apply for leave beyond their allocated quota. Leave requests go through a two-step verification process involving the employee’s supervisor. Authorized personnel can determine whether a leave should be approved as paid or unpaid. All of this is now manageable from a single platform, significantly improving transparency in HR operations.

HR: Payroll Management System:
The HR department no longer needs to rely on manual calculations for employee salaries. Once an employee’s salary structure is set, the system automatically generates monthly payrolls. Based on attendance data, the system deducts salaries as per institution policies. Additionally, increments, various allowances, and other salary-related components can also be managed directly from the system.

Pipilika Soft’s Nursing Management System is transforming nursing institutes by streamlining academic and administrative operations into a single digital platform. It enhances efficiency, reduces paperwork, enables real-time student management, and supports —making education management smarter, faster, and more student-friendly.

IEMS Login: iems.traumainstitute.edu.bd

Online Admission: admission.traumainstitute.edu.bd